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Zimbra Basics for Teachers

Zimbra is the "engine" which runs our Buhler district email, no matter what mail client you may use on your computer. Like other webmail providers such as Cox, Hotmail, and Gmail, you can access your Buhler schools email directly through the web on any computer with Internet access.

To view your email, log in to the web page using your complete email address and password. This is a direct link to your email messages on the Zimbra server.

Here are a few tips for making Zimbra work well for you.

  • To print an individual message (rather than the entire screen), highlight the message line of the e-mail you want to print, then click on the printer icon on the menu bar that looks like the graphic below.
  • Click on Preferences to make a very important change. On the Composing tab, click the box that says, "Always compose in new window." That way you do not lose your composition if you stop writing to answer other email.
  • Take some time to click on the other tabs to see the options that are available. When you have finished making changes, be sure to click Save.
  • To empty the Trash folder in Zimbra, use Ctrl-Click or right-click on the folder and pull down to Empty Trash. You also can open the Trash folder and delete messages manually.
  • You also can change the View settings of your Zimbra window by using some pull-down options. Most people prefer to view Messages rather than Conversations. Another choice is between viewing the Reading Pane below the list of messages or viewing only the list of messages.
  • All Buhler USD 313 employees are already entered into the Zimbra Global Address List (GAL), which means that you can just start typing someone‚Äôs name, and it will fill it automatically. Of course, you can add other contacts to the Zimbra address books as well.
  • You will notice that names, dates, phone numbers, etc. in messages are "hot links," which means that you can click on them to connect to address books, calendars, etc. Even the words "today" and "tomorrow" should be clickable links in messages.
  • You can search e-mail messages for words or phrases AND you can search the web with Yahoo directly from Zimbra. Type in a word or phrase in the Find line and click either Email Messages or Yahoo.
  • To train your e-mail to send unwanted messages to the Junk folder, highlight the message and click the Junk icon. Note that this Junk folder is different from Trash, which is where you send messages that are not junk when you are finished with them. If you send messages to the junk folder, eventually your e-mail software will be trained to send them there directly without coming into the Inbox at all. (Do not pass Go, do not collect $200.00.) ;-) You also need to look at items in the Junk folder periodically to be sure that no legitimate messages have been placed there. If you find legitimate messages in the Junk folder, mark them "Not Junk." Otherwise, you might not receive messages like these in the future.